Delegate Resources

One of the main duties of a Teaching Assistant (Unit 1) Delegate is verifying the Tentative Appointment List for their Hiring Unit. As a Delegate, you should receive a tentative list of TA appointments from your Hiring Unit within thirty (30) days following the application deadline (or no later than December 10 for appointments made for the Winter term). If the Hiring Unit does not
send you the list, it is your duty to contact them as soon as possible.

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Please read carefully the following instructions and fill out the Verification Form.

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The Tentative Appointment List should include: 

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• Identification of the Hiring Unit;  

• Name of Teaching Assistant;  

• McGill ID of Teaching Assistant;  

• Indication whether or not the Teaching Assistant is a member of the Hiring Unit's priority pool;  

• The course title and number;

• Total hours of the appointment;  

• Teaching Assistant's degree level (Master or Doctorate);  

• Initial Registration;  

• Identify if the Teaching Assistant was selected based on the reserve clause, as per article 13.02.01 paragraph 1;  

• E-mail address of Teaching Assistant;  

• Course Supervisor;  

• Hiring Unit Designee;  

• Any extensions of the Employee’s priority pool entitlement granted according to 13.01.02;  

• A list of all priority pool applicants from the Hiring Unit who did not get a Teaching Assistant position

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Before sending notifications of appointment to TAs, the Hiring Unit must consult with you about the appointments and provide clarifications, if necessary. Details are found in Article 13 of the Collective Agreement, but important things to look out for are:

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• All TAs must be graduate students (Article 2.11).

• Priority pool regulations must be followed (you will have access to TA applications in order to verify whether TAs have TA’ed before, and the appointment list will tell you their degree and year). TAs are not given priority for more than one appointment.

• There are (normally) no appointments of less than 45 hours per semester.

• Any appointments over 180 hours need to be signed off by the Union, Human Resources and the Hiring Unit.

• The priority pool entitles the applicant to a position as available, but not to the specific positions for which they indicated preference on their application. Administrators will make an effort to assign courses according to both TA and instructor preferences, but a TA’s rights have not been violated if they are assigned a course that is not in their top 3. Likewise, an instructor’s preference cannot override the priority pool (i.e. it cannot result in a priority pool applicant not being offered a position for that semester so that someone outside the priority pool or with lower priority can be hired).

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Please fill out the form while verifying the Tentative Appointment List. Note that you will have to sign into your AGSEM email account to access the form.

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Following your review of the appointments, you must notify your department whether you approve the appointments and forward the Tentative List to the Grievance Officer. The list should be emailed to the Grievance Officer as soon as you have checked it (i.e. within one week of receiving it) because the clock for filing a grievance (30 working days) starts ticking the moment you receive the list. If this process needs to be delayed for any reason, you must notify the Grievance Officer immediately of the circumstances.